Privacy Notice
Last updated October 2026
ISLAND GREEN POWER UK LIMITED- Privacy Notice
This privacy notice describes how Island Green Power UK Limited’s group companies which includes Island Green Power Group Limited and Island Green Power UK Limited (also referred to as “IGP”, "we" or "us") will make use of your personal data.
This privacy notice explains how and why we collect, use and process personal data relating to individuals. This may include, without limitation, visitors to our website; stakeholders or individuals interested in our projects (including landowners or occupiers, land agents, statutory consultees and members of the community); business partners; suppliers; contractors; consultants; politicians and civil servants (also referred to as “you).
It also describes your data protection rights, including a right to object to some of the processing which IGP carries out. More information about your rights, and how to exercise them, is set out in Section 13 (“What rights you have?”).
IGP uses your personal data to send you: (i) information about working with us which you register to receive; (ii) to enable you to grant a lease of your land to one of our project companies (and ancillary rights and obligations thereto) and/or to enable us to agree with you other land related rights in connection with land in your ownership or occupation (collectively, the “Rights”) in relation to the development of a solar and/or battery storage project(s) (the “Projects”); (iii) manage our relationship with you where you act as, or on behalf of, a supplier, contractor, consultant or a customer, investor or business partner, which may include but is not limited to procurement, due dligence and regulatory compliance contract and purchase order management, making payments, , and communications relating to services or orders; and (iv) to provide you with access to our website.
At IGP we take your privacy very seriously and this privacy notice outlines how we will collect, hold and process your personal data under UK data protection laws, including the Data Protection Act 2018 and the UK General Data Protection Regulation (“Data Protection Legislation”).
1. Who we are
1.1 The legal entity responsible for the processing of your personal data is Island Green Power UK Limited, Unit 25.7 Coda Studios, 189 Munster Road, London SW6 6AW, company number 08615657 ICO registration number ZB245796.
2. The data we collect about you and how we collect it
2.1 We may collect, use, store and transfer different kinds of personal data about you when you interact with us and/or our website. The category of data we collect, hold and process will depend on our relationship with you, so not all categories included in the below table will apply to all individuals. Sometimes we may also receive personal data about you from third parties, including in connection with the development and operation of our Projects. For example, we engage land referencing agents in order to obtain the Rights required in order to deliver the Projects. They will contact you on our behalf about a Project and enquire about any Rights or obligations you may have. They will then put you in contact with us to discuss the Project and share your details with us.
2.2 The personal data we collect
We may collect and process different types of personal data depending on your relationship and interactions with us. This may include:
2.2.1 Identity and contact information, such as your name, date of birth, occupation, nationality, address, telephone number, email address and information about the organisation you represent;
2.2.2 Property information, including information about property ownership, occupation, interests in land and other information relevant to the development and operation of our Projects;
2.2.3 Business information, including information about your business, professional role and business activities;
2.2.4 Communications and meeting information, including correspondence with us and, where meetings are recorded or transcribed, audio or video recordings, transcripts, chat messages, shared content and AI-generated meeting summaries;
2.2.5 Website and device information, including information about the device and browser you use to access our website and information collected through cookies and similar technologies;
2.2.6 Marketing and preference information, including your communication preferences and any consents you have provided; and
2.2.7 Special Category Data, which may include information relating to health, disabilities or other protected characteristics where this is provided to us or its processing is necessary in connection with our Projects, legal obligations or relationship with you. We will only process Special Category Data where a valid condition under applicable Data Protection Legislation applies.
2.3 How we collect your personal data
We may collect personal data directly from you when you communicate or engage with us, use our website, attend meetings or events, participate in consultations or otherwise interact with us.
We may also obtain personal data from third parties and publicly available sources, including our consultants, environmental consultants, land agents and land referencers, legal advisers, suppliers and business partners, vetting and verification providers, government and local authorities, public registers and other publicly available sources.
2.4 If you provide information to us about any person other than yourself, you must ensure that they understand how their information will be used, and that they have given their permission for you to disclose it to us and to allow us, and our outsourced service providers, to use it.
2.5 We may also collect some of your information from other third parties, including providers supporting supplier onboarding, verification and compliance checks, public records such as the Land Registry, Companies House, the electoral roll, Experian 192, the Charity Commission, the Financial Conduct Authority, TraceIQ and the BT Directory, other similar aforementioned registries relevant in Scotland and Wales, online registries, websites of organisation and information which may be obtained from a general internet search or from other persons with a legal or beneficial interest in the land. Please note that we may combine personal data we receive from other sources with personal data you give us and personal data we collect about you.
3 How do we use this information and what is the legal basis for this use?
3.1 We may use your personal data for the following purposes, depending on our relationship and interactions with you:
3.1.1 Projects, land and stakeholder engagement
We may use your personal data to identify and communicate with landowners, occupiers and other stakeholders; carry out enquiries into land ownership, occupation and land values; obtain and manage land rights; arrange and manage leases and payments; conduct surveys; undertake consultation and stakeholder engagement; respond to enquiries, comments and complaints; and otherwise support the development, delivery and operation of our Projects.
We process this information where necessary to comply with our legal obligations, to enter into or perform a contract with you, and/or where necessary for our legitimate interests in developing, managing and operating our Projects and engaging effectively with relevant stakeholders.
3.1.2 Suppliers, contractors, consultants and business partners
We may use personal data to establish and manage our relationships with suppliers, contractors, consultants and other business partners. This may include procurement and onboarding, due diligence and verification, contract and purchase order management, providing access to sites, managing services and works, processing payments and carrying out compliance and governance activities.
We process this information where necessary to enter into or perform a contract, comply with our legal or regulatory obligations and/or pursue our legitimate interests in managing our business relationships and operations effectively.
3.1.3 Compliance, due diligence and legal purposes
We may process personal data for identity verification, supplier and counterparty due diligence, anti-money laundering and sanctions screening, persons with significant control checks, fraud prevention, regulatory compliance, investigations, audits and the establishment, exercise or defence of legal claims. We may also process personal data where necessary to respond to requests from government, regulatory or law enforcement authorities.
We process this information where necessary to comply with our legal and regulatory obligations and/or for our legitimate interests in protecting our business, managing risk and ensuring appropriate compliance and governance.
3.1.4 Investors, funding and corporate transactions
We may use personal data to manage investor relationships, discuss or obtain funding for our Projects, communicate with potential purchasers or investors and evaluate or carry out a merger, acquisition, restructuring, reorganisation, sale or other corporate transaction involving all or part of our business or assets.
We process this information where necessary for our legitimate interests in managing our business, obtaining funding, managing investor relationships and evaluating or completing corporate transactions.
3.1.5 Meetings, communications and AI-enabled technologies
We may process information obtained through meetings, correspondence and other interactions with you, including where meetings are recorded, transcribed, summarised or analysed using AI-enabled technologies. Further information about our use of AI, including Fathom AI, Microsoft Copilot and other AI tools, agents, models or services, is provided in Section 4 (“Use of AI technology”).
We process this information where necessary for our legitimate interests in maintaining appropriate business records, facilitating collaboration, improving our operations and managing our relationships with stakeholders, suppliers, business partners and other parties.
3.1.6 Website operation and improvement
We may process information about your use of our website and devices to operate, protect, monitor and improve our website, provide an appropriate user experience and understand how our website is used. This may include the use of cookies and similar technologies.
We process this information on the basis of our legitimate interests in operating, securing and improving our website and, where required by applicable law, your consent.
3.1.7 Marketing and communications
Where appropriate, we may use your contact details and preferences to send you information about our Projects, events, investor materials and other communications which may be of interest to you.
We will rely on your consent where required by law. In other circumstances, we may rely on our legitimate interests where permitted to do so. You can object to or opt out of direct marketing at any time.
3.1.8 Special Category Data
Where any of the activities described above involve Special Category Data, we will only process such information where an appropriate condition under Article 9 of the UK GDPR and, where applicable, Schedule 1 of the Data Protection Act 2018 applies. Depending on the circumstances, this may include where you have provided explicit consent, where processing is necessary for reasons of substantial public interest, to comply with applicable legal obligations, or for the establishment, exercise or defence of legal claims.
3.4 We have carried out balancing tests for all the data processing we carry out on the basis of our legitimate interests, which we have described above. You can obtain information on any of our balancing tests by contacting us using the details set out at section 15 (“Contacting us”).
3.5 Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests. You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out at section 15 (“Contacting us”)..
3.6 We will only use your personal data for the purpose for which it is collected, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.
4 Use of AI technology
4.1 From time to time, we may process your personal data using artificial intelligence (“AI”) and other similar technologies, including generative artificial intelligence (“GenAI”), to support our business activities and internal operations. This may include third-party AI services, such as Fathom AI (which may be used to record, transcribe and generate summaries of meetings), AI tools made available through the Microsoft Copilot environment, and other AI-enabled tools, agents, models or services that we may use or enable from time to time. Such functionality may be provided within our existing technology environments or through other third-party platforms and services. Our use of AI may therefore evolve as new AI tools, agents, models and functionality become available.
4.2 Should you wish to object to the use of Fathom AI, you can ask the meeting host not to enable recording or transcription. Objections will be considered by us but may not always be accepted, depending on the circumstances of the meeting. We will provide details of the appropriate reasons for recording or transcription in response to any objections. You may choose to keep/turn off your microphone or camera, or leave the meeting at any point, but this may result in you not being able to participate fully in a meeting or event.
4.3 Where we use AI systems, including AI tools, agents, models or AI-enabled services, we will ensure that their use is appropriately assessed and subject to applicable data protection requirements, appropriate security and access controls and, where appropriate, human oversight. Depending on the particular AI tool, agent, model, service or functionality being used, personal data may be transferred to, accessed from or otherwise processed in the United States or another jurisdiction outside the UK or European Economic Area (“EEA”). Where personal data is transferred outside the UK or EEA, we will ensure that appropriate safeguards and lawful transfer mechanisms are in place in accordance with applicable Data Protection Legislation, as further described in Section 6 (“How we store information and international transfers”).
4.4 If you have concerns about your personal data being processed using AI tools, or wish to object to such processing, please contact us using the details set out at Section 11 (“Contacting us”)
5 Who will we share your data with, where and when?
5.1 We may share your data with professional advisors and external technical consultants (including communications consultants, environmental consultants, land agents and land referencers and our legal advisors) in order to apply for planning permission and grid connection, conduct surveys and review the Rights, undertake vetting or audits. We may share your data with our joint venture companies and other companies in the IGP group.
5.2 Personal data may be shared with government and/or local authorities and/or law enforcement officials if required for the purposes above, if mandated or permitted by law or if required for the legal protection of our legitimate interests in compliance with applicable laws.
5.3 Personal data may also be shared with our outsourced third-party service providers, who will process it on behalf of IGP for the purposes identified above. This may include third party providers supporting procurement activities, supplier vetting and onboarding, payment processing and compliance requirements.
In particular:
• Personal data, including information captured during recorded meetings or interactions, may be shared with Fathom AI, a third party service provider, for the purpose of generating meeting summaries. We may also share personal data recorded in such meetings with other parties who might reasonably require the data such as with other companies in the IGP group Fathom AI process this data on our behalf under appropriate data protection agreements;
• Third party providers of website hosting/maintenance, IT services and support, data storage solutions, accounting and payment software such as Netsuites, and identity checking such as Ethixbase360.
• In the event that the business is sold or integrated with another business your details will be disclosed to our advisers and any prospective purchaser’s adviser and will be passed to the new owners of the business.
5.4 We will not rent or sell your information to third parties without your consent.
6 How we store information and international transfers
6.1 In general, the personal data that we collect from you will be stored and processed within the UK or European Economic Area (“EEA”). However, we may also transfer, store, access or otherwise process your personal data outside the UK or EEA where we use external platforms, service providers or technology solutions, including AI-enabled tools, agents or models. The location of processing may vary depending on the particular service or functionality being used and may include the United States or other jurisdictions outside the UK or EEA.
6.2 Please note that some countries outside of the UK or EEA have a lower standard of protection for personal data, including lower security requirements and fewer rights for individuals. Where your personal data is transferred, stored and/or otherwise processed outside the UK or EEA, we will take all reasonable steps to ensure that your personal data is treated securely and in accordance with this notice. When personal data is transferred internationally to a country that is not deemed adequate by the European Commission or the UK Secretary of State, we will rely on acceptable and defined legal mechanisms such as using standard contractual clauses which have been approved by the European Commission or the UK Government.
7 Data security
7.1 We take care to ensure the security of your personal data in use, storage and transmission and that it is only accessed by verified persons who have the necessary authority. All of our personnel who have access to personal data are legally and contractually obliged to respect the confidentiality of this information and we deliver training to ensure this is maintained.
7.2 We have in place appropriate policies, rules and technical and organisational measures to protect your personal data from unauthorised or unlawful processing, and against accidental loss, destruction or damage.
8 Retention of personal data
8.1 We will retain your personal data only for as long as we need it for the purposes set out in this notice, except in circumstances where we need to retain it for longer to comply with legal obligations or to progress legal claims. At the end of the retention period, we will take steps to delete your personal data or hold it in a form that no longer identifies you.
8.2 Where we process personal data for marketing purposes or with your consent, we process the data until you ask us to stop and for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data so that we can respect your request in future.
8.3 Where we process personal data in connection with supplier and contractor relationships, including onboarding, procurement, contract management, payments and compliance activities, we will retain such data for as long as necessary to manage the business relationship, comply with legal and regulatory obligations and resolve disputes, typically for up to six years after the end of the relationship.
9 What rights you have
9.1 You have a number of rights under the Data Protection Legislation in relation to the way we process your personal data, which are set out below. You may contact us using the details at the end of this privacy notice to exercise any of these rights.
9.2 You have the following rights:
Right to be informed
You have the right to be informed about the personal data we hold about you and how we use it.
Right of access
You have the right to request access to the personal data we hold about you.
Right to rectification
You have the right to require us to correct any inaccurate or incomplete personal data we hold about you.
Right to erasure
You have the right, in certain circumstances, to ask us to delete the personal data we hold about you. This may apply, for example, where:
• we no longer need your personal data for the purpose for which it was collected;
• you withdraw your consent where we rely on consent to process your personal data; or
• you successfully object to our processing of your personal data.
Right to restrict processing
You have the right, in certain circumstances, to ask us to restrict the processing of your personal data. This may apply, for example, where:
• you dispute the accuracy of the personal data we hold about you;
• you would otherwise have the right to ask us to delete the personal data but would prefer that its use is restricted; or
• we no longer need the personal data for the purposes for which it was collected, but you require it for the establishment, exercise or defence of legal claims.
Right to data portability
In certain circumstances, you have the right to receive personal data that you have provided to us in a structured, commonly used and machine-readable format. You may also have the right to ask us to transfer that personal data directly to another organisation, where technically feasible.
Rights in relation to automated decision-making and profiling
You have the right, in certain circumstances, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. We do not currently carry out solely automated decision-making or profiling of this nature.
Right to withdraw consent
Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing carried out before your consent was withdrawn.
9.3 You also have the right to object to processing of your personal data as follows:
• If processing of your personal data is based on it being necessary to comply with a legal obligation or for legitimate interests, you have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data.
• Where your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data about you for such marketing.
9.4 There may be conditions or limitations on these rights. It is therefore not certain for example that you have the right of data portability in every case - this depends on the specific circumstances of the processing activity.
9.5 If you have any concerns regarding our processing of your personal data or are not satisfied with our handing of any request made by you, or would otherwise like to make a complaint, please contact IGP in the first instance using the details set out at section 15 (“Contacting us”), so that we can do our very best to sort out the problem.
9.6 You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. The ICO can be contacted by telephone on 0303 123 1113; by post as follows: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF; or via email at casework@ico.org.uk.
If you are based in the EU, this link contains a comprehensive list of all data protection regulators in the EU and their contact details. If you are based in the rest of the world, please refer to the website of your local data protection regulator for their contact details.
10 Changes to this privacy notice
We will keep this notice under regular review. Any changes we make to this notice in the future will be posted on this page.
11 Contacting us
If you have any queries, comments or requests regarding this notice or you would like to exercise any of your rights set out above, you can contact us as follows:
by post to Unit 25.7 Coda Studios, 189 Munster Road, London SW6 6AW; or
by email to compliance@islandgp.com